Better Information Practices

Improving Records and Information Management in the Public Service

image of Better Information Practices

This book shares best practice in the design of better record management systems (including developing a Retention Schedule); shows a manual used by ministries and departments as an example and formulates guidelines for using a schedule and indexing.



Managing Semi-Current Records

When records are referred to infrequently in the course of daily operations they are said to have become semi-current and to have reached the intermediate phase of the records life cycle. Records generally are considered semi-current if they are referred to less than once per month per cubic foot of records (30cm). At this point, best records management practices would see us closing files according to established file closure criteria and procedures in preparation for removing them from their storage places in registries or office filing cabinets to a low-cost, warehouse-style repository or storage area, most commonly referred to as a record centre.


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